Protecting employee confidentiality is central to gathering honest, actionable feedback. Reflektive uses minimum response thresholds to ensure individual survey responses remain anonymous.
Below is an overview of how this threshold functions across groups, what qualifies as a group, and how reporting access is determined.
What Is the Minimum Response Threshold?
The minimum response threshold is the fewest number of completed responses required before survey results become visible. If a segment does not reach this minimum count, its data is withheld to prevent individual answers from being identified or deduced.
Group-Level Evaluation vs. Individual Manager Teams
A common point of confusion is whether every manager inside a department must reach the threshold individually for department results to show.
- Evaluated at the Group Level: Thresholds are evaluated for the group aggregate as a whole (e.g., an entire department), not on a manager-by-manager basis.
- No Cascading Manager Requirement: As long as the broader group meets or exceeds the required number of responses, results for that overall group will display. Individual managers within that department do not need to hit the threshold separately for the department-level view to unlock.
- Direct Report Views: If an individual manager wants to view filtered results specifically for their immediate direct reports, their direct team must independently meet the threshold. However, their team's standalone response count has no bearing on whether the parent department's results are shown.
What Qualifies as "Any Group"?
When setting descriptions mention "any group," this refers to any reporting segment or filter attribute configured in your employee demographic data.
- Departments as Groups: A department is considered a group. If you configure a threshold for your survey, it applies directly to the department aggregate.
- Consistent Behavior: This logic remains unchanged. If your organization has previously viewed results once a department reached its response target, the platform will continue to generate and display reports under the exact same criteria.
Example Scenario
To illustrate how this works in practice, consider a company with a minimum response threshold of 2:
| Team / Segment | Responses Collected | Results Displayed for This Specific Filter? | Included in Department Total? |
| Engineering (Entire Department) | 6 | Yes (6 ≥ 2) | Yes |
| ↳ Team A (Manager 1) | 3 | Yes (3 ≥ 2) | Yes |
| ↳ Team B (Manager 2) | 2 | Yes (2 ≥ 2) | Yes |
| ↳ Team C (Manager 3) | 1 | No (1 < 2, protected for anonymity) | Yes |
Key Takeaways from the Scenario:
- Department View: Because the Engineering department as a whole collected 6 responses (exceeding the threshold of 2), administrators and department leads can view overall Engineering results.
- Sub-Team Views: Managers for Team A and Team B can view their team-specific breakdowns because each has reached at least 2 responses. The manager of Team C cannot view an isolated report for their immediate team because only 1 response was received.
Roll-Up Representation: The single response from Team C is still fully included in the overall department total of 6, ensuring the feedback contributes to the department-level score.