Preparing for a 1x1

Overview

1x1s are meetings between an employee and their manager that recur on a regular basis (every week or every two weeks). The below will help you prepare for a productive 1x1, learn how to use 1x1 agenda in Reflektive, and get tips on the 1x1 conversation. 

1. 1. How to Prepare for a 1x1
2. 2. How to Use the 1x1 Agenda in Reflektive
3. 3. 1x1 Tips for Managers
4. 4. FAQ

How to Prepare for a 1x1

1x1s are a time for you and your manager or your direct report to discuss any pressing issues, big ideas, and frustrations. We recommend that you set and prioritize the agenda ahead of the meeting to remain focused.

Potential topics to discuss:

• A new project is on your radar and it’s an experience that you’d like to have
• You wanted to get your manager’s guidance on a project or deliverable
• A work conflict arose and you want to speak to your manager/direct report
• You want to align with your employee on their goal priorities
• You want to get feedback

Tips for preparing for your 1x1:

• The agenda is editable for both you and your manager, so it may make sense to agree on a format of agenda notes (ex: dated, most recent on top, initials next to who wrote the agenda item)
• Prioritize agenda topics ahead of your meeting to remain focused

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How to Use the 1x1 Agenda in Reflektive

Managers and their employees share a 1x1 agenda that's accessible in the web app and in the email plugin. This agenda is like a "mini google doc," and it's viewable and editable for both employees and their managers.

We encourage you to take notes throughout the week in your 1x1 agenda. 

How to Edit Your 1x1 Agenda in the Web App:

1. Log into Reflektive (http://reflektive.com/app)
2. Go to your Profile page.
3. Look for the "1x1 Agenda" box and click on it to start editing
   1. Enter key discussion topics and add formatting to organize content into lists or emphasize important items.
4. To save your entry, click on ‘Save’ or click outside of the text box.

Note: This is the agenda you share with your manager!
If you're a people manager and you're looking to find your employee's agenda, please click on your report on the left-hand menu or search for your report's name in the search bar at the top.

How to Edit Your 1x1 Agenda in the Plugin:

1. Go to the email plugin (right side of your email)
2. Pull up your own profile or that of your manager in the email plugin
3. Click on the 1x1 Agenda and start typing

How to Edit Your 1x1 Agenda with Your Direct Report in the Plugin:

1. Open up your email
2. Go to the email plugin (right side of your email)
3. Pull up your direct report's profile in the email plugin
4. Click on the 1x1 Agenda and start typing

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1x1 Tips for Managers

1x1 Structure:

• Take 2 minutes to see how your direct report is feeling
• Have your employee take 10 - 15 minutes and go through any blockers
• Spend 10 minutes on issues you need to raise with the employee/new projects to delegate
• 10 minutes for airing concerns and discussing developmental goals

Sample Conversation Starters:

• How are you feeling?
• What are you working on?
• What are you blocked by?
• How can I help?
• Observations over the past week?

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FAQ

• Who Can Use the 1x1 Agenda?
  

  As a manager: You will have a separate 1x1 agenda for each of your direct reports. When you view the profile of any direct report in the email plugin, or on the “My Team” page in the Reflektive web portal, you’ll have access to your agenda with that employee.

  As an individual contributor: You will have an agenda with your manager. When you view your own profile or that of your manager in the email plugin, or when you visit the My Feedback page in the Reflektive web portal, you’ll have access to this agenda.

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